Business Trips
Business Travel
Embarking on a business trip can be both exciting and a tad overwhelming, especially if you’ve got a packed schedule ahead. Whether you’re a seasoned traveller or heading abroad for the first time in a professional capacity, these tips will help you sail through the airport, make the most of your flight, and fully leverage the perks of a quality business hotel.
At The Airport
Factor in your must-have comforts and experiences—from kids’ clubs to excursions—while keeping an eye on total costs. Many hotels offer family packages, and you can sometimes save by booking flights and accommodation together.
Check In Online
Online check-in is your first step towards a stress-free journey. Most airlines allow you to check in up to 24 hours before departure. This gives you the freedom to pick your preferred seat, download or print your boarding pass, and save precious time at the airport. If you have hold luggage, use the bag-drop counters to minimise queuing.
Be Strategic with Luggage
To avoid surprises at baggage drop-off, know the airline’s weight and size limits in advance. If possible, stick to cabin luggage. Investing in a durable carry-on with multiple compartments can help you stay organised and swiftly glide through security checks. Remember to keep your laptop and any liquids in easy-to-reach places.
Always keep up to date with visa and vaccination requirements when travelling outside the Middle East. Double-check passports for validity and ensure you’re prepared with any necessary paperwork.
Streamline Security
Long security queues can be draining, so dress with these checks in mind—slip-on shoes, minimal jewellery, and a laptop-friendly bag. Familiarise yourself with regulations on liquids and electronics to ensure a smooth experience. Keeping an eye on signage and staff announcements will also help you flow through security faster.
Use Lounge Access
f you’re travelling in business class or have an airline membership, take advantage of lounge facilities. Lounges often provide complimentary refreshments, Wi-Fi, and quieter working environments than the bustling departure hall. Even if you don’t have access automatically, it may be worth purchasing a pass if you need a calm space to prep for meetings or catch up on emails.
On the Flight
Get Comfortable Early
As soon as you board, organise your space. Tuck your laptop, chargers and any documents you’ll need into the seat pocket for easy access. Don’t be afraid to ask the cabin crew for an extra pillow or blanket—they’re there to ensure you’re comfortable.
Plan Your Workload
Decide before you fly whether you’ll use the journey to catch up on emails or simply rest and recharge. If you’re working on sensitive material, be mindful of your surroundings—always consider privacy filters for your laptop screen. If you’re in a window seat, you’ll have a bit more privacy. Conversely, an aisle seat can offer more legroom opportunities and easier movement if you prefer quick trips to the galley or loo.
Stay Hydrated and Fuelled
Aircraft cabins can be dehydrating. Keep a refillable water bottle at hand, and resist the urge to overload on caffeine or sugary drinks. While it’s tempting to indulge in an in-flight tipple, balance this with plenty of water if you’re looking to arrive bright-eyed and ready for business.
Move About
When the seatbelt sign is off, get up for a stroll. A quick leg stretch not only helps you feel refreshed but also aids circulation. Consider light exercises or stretching at your seat, especially on longer journeys.
Making the Most of a Business Hotel
Choose the Right Location
When booking, weigh up your options between a city-centre hotel close to meetings and conferences, or one near the airport for convenience. Time spent travelling between your hotel and business commitments is time that could be better spent preparing for the next day.
Leverage Loyalty Programmes
If you frequently travel for work, joining a hotel rewards scheme can bring significant perks—room upgrades, late check-out privileges, or complimentary breakfasts. Even if you only stay occasionally, these points soon add up and can be used to enhance your stay.
Make the Most of Business Facilities
Modern business hotels often boast well-equipped workspaces, meeting rooms, and high-speed Wi-Fi. If you have colleagues arriving later, consider booking a small conference room for a private catch-up. Some hotels also have business lounges similar to those at airports, providing coffee, snacks, and printers—perfect for last-minute presentation tweaks.
4. Stay Active and Unwind
It’s easy to fall into the habit of working non-stop on a business trip. If your hotel has a gym or pool, schedule time for exercise. This can help reset your mind and maintain your energy levels. Many business hotels also offer spa treatments or a decent on-site restaurant. Even if you’re busy, taking a short break to unwind can do wonders for productivity.
Get a Good Night’s Sleep
Jet lag and busy days can play havoc with your sleep schedule. Try to adjust to the local time zone by avoiding naps until a reasonable bedtime. If noise is a concern, pack earplugs or use white noise apps to block out any disturbance. A quality sleep is key to performing your best in meetings and presentations.
Final Thoughts
A successful business trip strikes the perfect balance between productivity and self-care. By planning ahead, streamlining your travel experience, and making the most of your hotel’s amenities, you’ll be ready to impress in those critical meetings and forge valuable connections. Safe travels—and here’s to a prosperous and enjoyable journey!